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Hi there. 
My name is Bill Travis and I'm one of the 

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accessibility advisors in the Fred 
Smithers Centre here at Saint Marys University. 
 
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Today I'd like to talk to you about Glean. 
Glean is an assistive technology program 

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used by a lot of students 

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who face barriers to note taking. 

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It seems to be replacing requests for 

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an actual human note taker to take notes 
because one, 

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it makes the student more independent so 
they don't have to rely on a note taker, 

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and it records and transcribes from that 
recording 

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a complete transcript of what was said in 
the class rather than just what a note 

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taker copied down. 

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Let me share my screen with you and show 
you how it works. 

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When you log in to Glean, 

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you'll see this page. 
Any recordings you've made previously 

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will be here for you to click on and 
listen back and and read the transcript. 

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If you've never used it before, 
this will be blank and so you'll just 

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have the new event button to start 
recording. When you get to class, 

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start a new event, name the event. 
The class is called History 1000, 

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so I'm going to call the event History 
1000 October 

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30th. 

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If the teachers uploaded slides to Bright 
Space, 

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you can import those slides here by 
downloading the slides to your computer 

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and then uploading that PowerPoint file into Glean. 

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You can start recording as soon as you're 
ready to, 

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as soon as the teachers beginning their 
lecture. You don't want to miss anything. 

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So when I click on the record button in 
the top left, 

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I see I have the choice between the 
microphone or screen audio or a 

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combination of screen audio and 
microphone. 

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Because this is a not an online class, 
but a live class. 

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And I'm recording on the microphone on my 
laptop. Anything I can hear, 

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my microphone on my laptop can hear. 
So I'm just going to use that. 

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When I click microphone, 

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it starts to record. 
I see a thick line here on the right. 

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That means it's hearing something. 

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When it's a thin line, 
it means it's it's a gap or silence. 
 
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So I know it's working. 
That's all I need to know. 

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Once the teacher starts speaking, 
if they change slides, 

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I'll change slides with them. 
That allows me to listen back to the 

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recording later, 
and my slideshow will be timed to that recording. 

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If I want to take notes to stay engaged, 
I can take notes by typing. 

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Or if I have an Apple Pencil and an iPad 
or another, you know, a tablet PC, 

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I can use that stylus to do things like 
write down copy graphs off the board or 
 
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write down fractions or formula, right? 

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If I want to take a picture of the board, 
I can take a picture with my phone, 
 
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upload that to my cloud, 
import that from the cloud into clean. 

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If a teacher has a task he wants everyone 
to do, 

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like I'd like you all to read pages 44 to 
55 in your textbook for next week because 

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I want to talk about that material. Boom, 
easy to add that into your notes. 

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I can add a heading like topic #2 if, 
let's say we just 

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finished reviewing what we did last week 
and then this week we're going to talk 

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about topic #2 then it allows me to just 
to start the recording playback there 

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when I'm reviewing rather than going 
through the whole review of the week 

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before as well. If I want to start there. 

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That's really all there is to it. 

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Like I said, 
you change slides as a teacher changes 

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slides. 
You can hit pause if there's a student 
 
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discussion and we're not supposed to be 
recording students, 

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just recording faculties, 
all we're getting permission for. 

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So if if there is a student discussion, 
you're supposed to hit pause and then 

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resume the recording once the teacher 
starts talking again at the end of class, 

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hit hit stop, 
 
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go over here to transcript, 
hit transcript, 

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transcribe audio into English and let it 
do its work. 
 
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It shouldn't take very long to transcribe 
the few minutes I've been talking, 

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but if it's a longer class and you've got 
like an 11/12/15 page transcript, 

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it might take a little bit longer. 
Because it does scour the Internet for 

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the right spellings, 
the right word within the context is 

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being used, it deciphers accents. 
It works so much better than a real time 

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transcript in a Teams video or a or a 
Zoom meeting, for example. 
 
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As you can see, 
that happened pretty quickly. 

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I've got my transcript here, 
I can play it back. It starts to record. 

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I see a thick line here on the right. 
That means it's hearing something. 
 
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What is the thin line? 
It means it's it's a gap or silence. Now, 

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when you're doing this in class, 
you don't need to stay in class and let 

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it finish transcribing. 
It's happening on the Glen website. 

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You can let that happen. 
You just shut your computer down as soon 

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as you hit the stop button and hit 
transcribe and let it do its work. 

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You can just shut your computer down and 
go home. 

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By the time you get home or to your 
residence room or to the library, 

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wherever you want to review and you log 
back into Glean, 

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you click on the class that you just 
recorded 

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and transcript. 
It should be ready for you. 

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Even if it's like 20 pages long, 
it should shouldn't take much more than 
 
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10 minutes. So you can 

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play it back on Glean as I just showed 
you, or you can copy this 

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and paste it into a Word file, 
for example. 

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And I can name that Word file, you know, 
History 1000, 

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October 30th. 
And that way I can review this later. 

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If I, 
let's say take History 2000 next year and 

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I want to review what we did 

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the year before, 

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it's easy to just go back and open a word 
file and review my notes. Um, 

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some people are using it in conjunction 
with other software programs like 

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Quill Bot that can summarize it for you. 
So instead of having to, you know, 

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read the 310 words I just said, 
could be a lot more than that. 

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I can summarize that into something 1/3 
as long really quickly with the push of a 

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button and just review the 93 word 
version. 

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Or I can turn that into bullet points. 
You know, 

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if I'm using it week to week and I want 
to review what we did last week, 
 
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but I don't want to read a 15 page 
transcript, 

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I can just review the short version, 
which is kind of like the equivalent of 
 
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what a note taker might get, right? 
So there's a lot of ways to use Glean. 

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I hope you've enjoyed this video. 
 
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If you'd like to see anymore of our 
assistive technology videos, 
 
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do check them out on our website and have 
a great day.